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Amazon Policy Warning For Buyer-Seller Contact Response Times

This is the one I know you’ve been waiting for… Looks like Amazon are about to start enforcing the Buyer-Seller Response times to buyers as a measured metric on your Amazon dashboards.

If you missed the Amazon Price Parity article a few days, you can find it here, as Amazon appear to be focusing on 3rd party sellers this quarter.

Amazon Policy Warning Email

Below is the email being sent out from Amazon, you might have one of these too this morning:

Dear Seller,

Buyers tell us that receiving timely responses from sellers to their enquiries is an important contributor to their overall satisfaction with an order. Our research has shown that sellers who respond to 90% or more of their messages within 24 hours have nearly 24% less negative feedback than sellers who take longer to respond.

To help make your Amazon Marketplace transactions successful, we recommend that you respond to buyer enquiries within 24 hours. You can access buyer enquiries by clicking the “Messages” link in the upper-right corner of your seller account home page. Copies of messages are also sent to the e-mail address associated with your account.

You can monitor your average response times on the Customer Metrics page of your seller account. Your Buyer-Seller Contact Response Time metrics are located at the bottom of the page.

For more information on how response time metrics are calculated, search on “Contact Response Time Metrics” in our online seller Help.

The following are some best practices for achieving a great response time metric:

– Regularly monitor your response time metrics.
– Check your seller account for messages every day, including at the weekend.
– Mark messages you have read but not responded to as “unread” in your e-mail client.
– Use a Contact Response Management (CRM) system to track enquiries.
– Let buyers know if a question or issue will require additional time to research.
– If you receive the same questions on a regular basis, consider creating a document with prepared answers.

Regards,

Amazon Services Europe

Account Screenshot

I’ve included a screenshot from an account that has had this policy warning. You’ll notice that the account is in really good standing except for the communications rate, which appears to be an ongoing issue.

Note: No apologies for the blurred areas. You don’t need to know these values & Amazon employees read this site (hola!).

Amazon Policy Warning Buyer Communication Time

What is an Issue Is…

While I’m not going to argue with the statement that sellers who respond quickly to emails are more likely to have less negative feedback, that makes sense and the business in question could work on decreasing the response times, as it will have a wider benefit other than not having policy warnings from Amazon.

What is an issue is:

  1. Weekends are included in this rating
  2. Even if a customer says “Thanks”, the message needs to be marked as “not needing a response”

These two issues are real problems for businesses that are closed on the weekends and even just one day, they could easily score a closed response for a buyer just saying “thanks” if they were there, but if they’re not and have some form of life-work balance, it’s being missed.

An obvious idea is to set up an auto responder to reply to Amazon questions quickly, but I’m sure it won’t take Amazon long to start blocking such responses or to add that as a violation too.

I’ve had a couple of these forwarded to me this morning (it appears to be a mass mailer from Amazon) and have checked a couple of Amazon Seller Central accounts, they ALL have yellow values for response times and found another one that was showing red as well. I’ll work with the businesses that have sent this to see what underlying processes can be altered to tackle this on a long term basis.

In the comments area I have added a note around the policy page for “Customer Response Time metrics”, you can view the page here https://sellercentral.amazon.co.uk/gp/help/200549770/ref=im_200549770_cont_200549770 and an interesting quote is:

Will response-time metrics be used in seller performance evaluations?
Response-time metrics are not normally reviewed during seller performance evaluations, but we may review these metrics if a Seller Account shows extremely poor performance in other areas. Note, however, that customers who do not receive timely responses are more likely to leave negative feedback or to file claims, which will affect your performance metrics directly. It is therefore important to review these response-time metrics regularly.

I do wonder if this is going to change in the next few weeks…

Check Your Amazon Account Now

You can check your Amazon Seller Central account here:
https://sellercentral.amazon.co.uk/gp/customer-experience/summary.html/ref=ag_custmetric_dnav_home

What do You Make of This Warning?

  • Have you had a policy violation as well this morning?
  • How do you you cope responses at weekends, when there is no-one in the office?
  • Is your account Red or Yellow for the Buyer-Seller Contact Response Time?

Let me know in the comments box below.